The basic components of your invoice are explained below.
Refer to Invoice Components
Table 1: Invoice Components
| Payroll | Base salary of the staff |
|
Percentage worked
|
This refers to the number of days worked by the staff / 31 days. This would vary depending on the number of days an employee is expected to work in a month. This would change in case the employee is on maternity leave, prolonged leave, or for new hires with a start date that will not fill in the entire month's coverage. |
| Staff Start Date: | |
| Pre-invoicing | |
| Employee start date: June 16 | |
| Invoice send-out date: First week of July | |
| Invoice month: July | |
| Percentage worked: 150% (50% for the month of June and assumed 100% attendance for the month of July) | |
| Staff End Date: | |
| Pre-invoicing | |
| Employee end date: June 16 | |
| Invoice send-out date: First week of July | |
| Invoice month: July | |
| Percentage worked: -50% since the client has already paid the full fee in the previous invoice and employee only completed half. Thus, 50% will be returned to the client. | |
| Benefits & Insurance | All employer share of the benefits provided to the staff (government-mandated and company-initiated) |
| Services Fee | The agreed services fee based on the MSA/SOW plus indexation or currency fluctuation adjustments for tenured client |
| Service Fee Category | Indicates whether the workstation deployed is dedicated or being shared with another employee |
|
Attendance Adjustment
|
The adjustment on the staff’s payroll based on their attendance for the cut-off covered by the invoice. |
| This includes the salary deduction for the following: | |
| • Tardiness | |
| • Unpaid absences | |
| Or the payment for the following: | |
| • Overtime – Regular OT | |
| • Holiday Premium | |
| • Night Differential (for those who work between 10PM and 6AM PHT) | |
| Note: Employees who had been with the company for six (6) months or more are entitled to Paid Time Off so there will be no deductions on their pay in case of absences. | |
|
Attendance Cut-off and Adjustments
|
MicroSourcing follows an attendance cut-off for the payroll and is also applied to the invoice. Below is a sample implementation of the cut-off: |
| Pre-invoice | |
| Invoice month: June | |
| Actual attendance from April 1-30 | |
| Based on April 30 and May 15 actual payout | |
| Reimbursables | Expenses made that are not part of the Payroll, Attendance Adjustment and Services Fee. This could be equipment upgrades, additional bonus, incentives, commissions, allowance, etc. |
| Termination Bond | A termination bond is a security deposit applied to any costs associated with the termination of a staff member. It is 8.5% of the total monthly base salary of each staff member. |
Table 2: Government-Mandated Benefits
| Government - Mandated Benefit | Definition | Computation | Example (Monthly Salary: Php35,000) |
| 13th Month Pay | Additional pay that is equivalent to 1/12 of the employee’s salary. It must be released on or before December 24 of each calendar year or upon employee’s separation from the company | 1/12 of the employee's salary | PHP 35,000/ 12 = PHP 2,916.67 |
| SSS | Provides employees with loan facilities and maternity, health, retirement, and disability benefits | We refer to the SSS contribution table for the range of compensation and its corresponding contribution amount. We can share this with you upon request. | PHP 1,630.00 |
| Philhealth | Insurance that provides financial support for healthcare services | The monthly Philhealth contribution rate is 3% of the monthly basic salary. The amount is shared equally by the employer and the employee | PHP 525.00 |
| HDMF | National savings program that seeks to provide affordable housing financing for employees | The maximum monthly salary used for Pag-Ibig contribution computation is PHP 5,000. The employer pays for the 2% of PHP 5,000. | PHP 100.00 |